Job Listings

Administrative Coordinator, SCHA Solutions
Facility & Events Specialist, William L. Yates Conference Center

Administrative Coordinator, SCHA Solutions

Supervisor

President, SCHA Solutions

Qualifications

  • Bachelor's degree and relevant experience
  • Excellent communication skills, written and verbal
  • Basic understanding of financial transactions and accountability

Basic Function

The administrative coordinator will use experience and professionalism to support the SCHA Solutions executive team and perform administrative functions of the organization.  The position's primary focus is to provide outstanding administrative support while representing SCHA Solutions in a professional manner with the utmost confidentiality.

Duties

  • Provide excellent service to the SCHA Solutions executives by coordinating travel, scheduling appointments, entering/tracking expense reports, and maintaining calendars
  • Coordinate interaction with the SCHA Solutions Board to include coordinating/facilitating meetings, taking/preparing minutes and triaging ongoing communication needs between the Board and President.
  • Create professional presentations and other needed materials
  • Assist in planning events and meetings
  • Maintain and coordinate, in partnership with SCHA, administrative functions related to organizational sponsorships, to include direct communication with sponsors and wording/logos on website and other materials
  • Coordinate with the SCHA accounting and information systems team to ensure the most effective and efficient processes for SCHA Solutions’ invoicing and collections  
  • Additional duties and responsibilities as necessary

Span of Supervision

This position will not have supervisory responsibility.

Physicial Demands and Travel Requirements

Occasional travel to attend meetings as requested.

To Apply

To submit your resume, please email Michelle Edenfield at medenfield@scha.org.

Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

Facility & Events Specialist, William L. Yates Conference Center

Supervisor

Vice President, Membership & Education

Qualifications

  • Strong customer service and communication skills
  • Ability to manage time and all responsibilities
  • Knowledge of overall building maintenance needs
  • Ability to coordinate work with a variety of vendors
  • Knowledge of audiovisual equipment and ability to provide technical assistance for presentations

Basic Function

Responsible for overall maintenance of entire building operations and provides meeting set-up, audiovisual support, and customer service to all clients of William L. Yates Conference Center.

Duties

  • Responsible for meeting and event room set-up to include: setting up and arranging tables and chairs, placing linens, coordinating canned and hot beverages, setting up for catering needs, etc.
  • Work collaboratively with manager on details for meetings to include: audiovisual set-up and support, temperature control, monitoring of trash disposal, and other customer service needs.
  • Monitor and coordinate maintenance of conference center furnishings and equipment.
  • Coordinate with vendors providing services to conference center and maintain appropriate inventory of supplies to include: linens, beverages, etc.
  • Coordinate management of all building maintenance, repair, landscaping, and cleaning for entire building.
  • Provide input to senior leadership team on capital needs related to building maintenance for input into budget process.
  • Catalogue inventory of immediate, short term, and longer term building maintenance needs.
  • Track use of services, inventory, maintenance of equipment, as well as cost of all supplies and inventory.
  • Assist SCHA employees with their offsite meeting preparation.
  • Other duties as assigned.

Span of Supervision

This position will not have supervisory responsibility.

Physicial Demands and Travel Requirements

Physically demanding position requiring employee to be on their feet for long periods of time. Heavy lifting, positioning, and climbing required.

To Apply

To submit your resume, please email Lara Hewitt at lhewitt@scha.org.

 

Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.